HIPAA & Open Records

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HIPAA

We are committed to maintaining the privacy and security of your health information, and are required to do so by law. This notice describes the rights you have concerning your health information and how we may use and share your health information. Please review this information carefully.


Open Records

We are committed to the principles of open government and accountability. Records created or received by us and our employees in connection with the transaction of public business may be subject to public inspection.

Unless a record or information contained in the record is not subject to disclosure for reasons permitted by law, such as records that contain protected health information, the record shall be released in whole or part to the public.

Requesting Public Health Madison & Dane County Open Records

Fees for copies of records

We may charge 5 cents per hard copy to cover the actual, necessary, and direct costs of reproduction. Records provided electronically may incur a media storage fee. We may also require prepayment of fees if the total amount exceeds $5.00.

Records inspection availability

Our public records are available for inspection and copying during normal business hours, Monday – Friday, 8:00 am – 4:00 pm. Please contact the Records Custodian at 608-266-4821 or email us.

Licensed Establishments requests

Animal Services requests

  • E-mail phanimalservices@publichealthmdc.com
  • Mail requests to Environmental Health Records Custodian, 2300 S Park St, Suite 2010, Madison, WI 53713
  • Call us at 608-267-1989
  • Fax us at 608-242-6435

Well, septic, and other environmental record requests

  • E-mail privatewellseptic@publichealthmdc.com
  • Mail requests to Environmental Health Records Custodian, 2300 S Park St, Suite 2010, Madison, WI 53713
  • Call us at 608-242-6515
  • Fax us at 608-242-6435

Lab requests

  • E-mail lab@publichealthmdc.com
  • Mail requests to Environmental Health Records Custodian, 2300 S Park St, Suite 2010, Madison, WI 53713
  • Call us at 608-243-0357

All other Open Records requests

  • E-mail phopenrecords@cityofmadison.com
  • Mail requests to Public Health Records Custodian, 210 Martin Luther King Jr Blvd, Rm. 507, Madison, WI 53703
  • Call us at 608-266-4821
  • Fax us at 608-266-4858
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